Participate
Application Details
| Important | The vendor application is separated into two steps. The first step is to create an account if you don't already have one. If you do, you will be asked to sign-in using your email and password. After you are signed-in, you will automatically be taken to the vending application. We are doing this so that you can more easily apply year to year, and so that we can keep in touch with you along the way by sending you important updates via email. |
| Where | Roosevelt Center, Historic Greenbelt, Maryland |
| When | Saturday, May 11th, 2024, 10 am - 6 pm Sunday, May 12th, 2024, 11 am - 5 pm |
| Estimated attendance | Our festival has grown year after year! This year we expect around 3,000 for the weekend or 1,000 to 2,000 per day. |
| Evening Security | Vendors are not required to pack up their booths on Saturday evening. We will have security available to watch the space on Saturday night. Please do secure your belongings inside your booth. |
| Lodging | There are no on-site accommodations. Please see our information page for local lodging possibilities. |
| Right of Refusal | The festival reserves the right to reject any application for any reason. |
Important Deadlines
| Vending | Outreach Exhibitor | Performer | Lecturer or Presenter | |
| Application Deadline | 3/15/2024 | 3/15/2024 | 3/15/2024 | 3/15/2024 |
| Jury Decision | 3/15/2024 | 3/15/2024 | N/A | N/A |
| Cutoff Deadline | 3/31/2024 | 3/31/2024 | N/A | N/A |
| Payment's Due | 4/1/2024 | 4/1/2024 | N/A | N/A |
| Terms and Conditions | Vending | Outreach | Performer | Presenter/Speaker |
Available Applications
Vendors and Outreach Exhibitor both share the vending space. Outreach Exhibitor is reserved for non-profit organizations.
Vendor Application
Please submit your application by the vendors' application deadline. We will be conducting the jurying process in March and make our decisions by the date listed for "Jury Decision". We will continue to accept and jury applications until the "Cutoff Deadline" listed. If accepted, fees are due by the date listed for "Payment's Due". There will be an added fee for payments made after that deadline. Please note, that if you apply after the jurying process begins, we must consider our vendors who are juried in and paid, and decline those that missed the competitive deadline of the date listed for "Application Deadline", and who have similar wares.
The application requires you to report to us by the start of the festival a sales tax permit as required by state law .
Jurying: There is a jurying process. There will be no fee for the jurying process. We prioritize jurying on vendors that support the theme of the festival, create their own products, and/or offer interactive demonstrations on how to make them.
Process: Notification of acceptance into the event will be sent on or before the "Cutoff Decision" date above. If you have not heard from us in writing by that date, please contact us ASAP, because we will not assign any spaces at the show. Booth spaces may not be shared without prior permission.
Payment: Do not send payment for the booth space now. Booth and site fees will only be collected after vendors have been juried and accepted. Vendor categories and fees are as follows:
| Respond and pay by 4/1/2024 | Respond and pay after 4/1/2024 (all fees are due by 3/31/2024) | |
|---|---|---|
| 6' x 8' Open Table Space (No tents are allowed without prior permission in writing) |
$50 | $100 |
| 10' x 10' Tent or Table space Fits Tents/tables up to 10’ x 10’ |
$75 | $125 |
| 12' x 12' Tent/Table space (12' x 12' spaces are limited and first come) |
$95 | $145 |
We will have an evening paid security service to ensure the safety of your tents. Your tent should be closed on all sides and secured for the possibility of local weather conditions.
Outreach Exhibitor Application
We offer an Outreach Exhibitor program. If you would like to have a discounted spot for your non-profit organization, please apply here.
Please submit your application by the Outreach Exhibitor's application deadline. We will continue to accept applications until the "Cutoff Deadline" listed. If accepted, fees are due by the date listed for "Payment's Due".
Process: Notification of acceptance into the event will be sent on or before the "Cutoff Decision" date above. If you have not heard from us in writing by that date, please contact us ASAP, because we will not assign any spaces at the show. Booth spaces may not be shared without prior permission.
Payment: Do not send payment for the booth space now. Booth and site fees will only be collected after Outreach Exhibitor individuals and organizations have been accepted. Outreach Exhibitor categories and fees are as follows:
| Respond and pay by "Payment's Due" | Respond and pay after "Payment's Due" (all fees are due by 4/15/2020) | |
| 6' x 8' Table Space | $20 | $40 |
| 10' x 10' Tent or Table space | $40 | $60 |
We will have an evening paid security service to ensure the safety of your tents. Your tent should be closed on all sides and secured for the possibility of local weather conditions.
Performer Application
All solo acts and groups must apply online, even if you have performed with us before. We review all applicants every year. Even as we strive for continuity, we cannot guarantee any performer a contract based on participation in previous festivals.
The festival is a family event. Weapons, intoxicating herbals and alcohol are not permitted. Performers are asked to use good taste and refrain from overt religious expressions and obscenities. Please remember that our audience is made up of all ages, backgrounds and beliefs.
After you submit your application, you will receive an acknowledgement by email. At that time we will let you know if and where to send any additional materials.
All applicants MUST provide a valid email address that is checked regularly. Email is our default primary means of communication. Please let us know ASAP if your email address changes at any point, and please check your SPAM settings to ensure that you will receive email from the Festival. If communicating by email will be difficult or impossible for you, please let us know and provide us with an appropriate alternate means of communication (cell phone, home phone, etc) on your application.
It will be permissible for booked performers to collect tips and also sell CDs and other merchandise related to their acts. More information about entertainer sales will be provided in the contract if your application is accepted.
Performers may be permitted to run a merchant booth in addition to performing. The festival Vending Committee will need to be independently consulted on and approve all such requests.
The festival and its organizers and staff are not responsible for lost, stolen or damaged goods.
Entertainers are required to carry their own liability insurance and insurance on their own property. Further details and specifications are provided in the contract.
Should circumstances beyond the Festival's control (act of God, public calamity, withdrawal or suspension of any license or permit, weather) result in the prevention of a performance, the Festival shall not be liable to the performer for fees, costs, expenses, or damage of any nature.
The performer will hold harmless the Festival organizers and sponsors against all claims, liabilities, damage and expenses (including expenses of litigation and attorney’s fees), asserted or incurred against said Festival organizers and sponsors arising in whole or in part out of the performer’s activities as specified by this contract, including but not limited to personal injury to or property damage incurred by performer and performer’s staff. In addition the performer hereby agrees to this release, on his/her behalf and on behalf of all participants in their organization or group, and affirm that they are informed of this waiver of responsibility, and, by their individual and group participation, they too agree to this waiver as though signed by each and every one of them.
Lodging is not provided as part of a normal contract. If you need lodging, please notify the Entertainment Coordinator ASAP.
Please submit your application by the performer's application deadline. We will continue to accept applications until the "Cutoff Deadline" listed.
Educational Lecture/Presenter Application
All presenters must apply online, even if you have performed with us before. We review all applicants every year. Even as we strive for continuity, we cannot guarantee any performer a contract based on participation in previous festivals.
The festival is a family event. Weapons, intoxicating herbals and alcohol are not permitted. Presenters are asked to use good taste and refrain from overt religious expressions and obscenities. Please remember that our audience is made up of all ages, backgrounds and beliefs.
After you submit your application, you will receive an acknowledgement by email. At that time we will let you know if and where to send any additional materials.
All applicants MUST provide a valid email address that is checked regularly. Email is our default primary means of communication. Please let us know ASAP if your email address changes at any point, and please check your SPAM settings to ensure that you will receive email from the Festival. If communicating by email will be difficult or impossible for you, please let us know and provide us with an appropriate alternate means of communication (cell phone, home phone, etc) on your application.
It will be permissible for presenters to collect tips and also sell CDs and other merchandise related to their acts. More information about entertainer sales will be provided in the contract if your application is accepted.
Presenters may be permitted to run a merchant booth in addition to performing. The festival Vending Committee will need to be independently consulted on and approve all such requests.
The festival and its organizers and staff are not responsible for lost, stolen or damaged goods.
Presenters are required to carry their own liability insurance and insurance on their own property. Further details and specifications are provided in the contract.
Should circumstances beyond the Festival's control (act of God, public calamity, withdrawal or suspension of any license or permit, weather) result in the prevention of a performance, the Festival shall not be liable to the performer for fees, costs, expenses, or damage of any nature.
The performer will hold harmless the Festival organizers and sponsors against all claims, liabilities, damage and expenses (including expenses of litigation and attorney’s fees), asserted or incurred against said Festival organizers and sponsors arising in whole or in part out of the performer’s activities as specified by this contract, including but not limited to personal injury to or property damage incurred by performer and performer’s staff. In addition the performer hereby agrees to this release, on his/her behalf and on behalf of all participants in their organization or group, and affirm that they are informed of this waiver of responsibility, and, by their individual and group participation, they too agree to this waiver as though signed by each and every one of them.
Lodging is not provided as part of a normal contract. If you need lodging, please notify the Entertainment Coordinator ASAP.
Please submit your application by the presenter's application deadline. We will continue to accept applications until the preseenter's "Cutoff Deadline" listed.